After this agreement, the group can stop arguing and move on. Respectfully challenge the idea, not the person. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. 0000005926 00000 n Develop your meeting and workshops skills, Upskill your talent with facilitation skills. Go with the flow. Ask dominant participants to allow others to speak. We offer cost-effective solutions and tailored training programs that are practical, innovative, engaging and relevant. Good ground rules create a productive and calm learning environment. Frequently remind yourself of the goal of the training workshop. d:;q^WpfUFC ErEaW=DtiQQ=,v[IE) %C>Ap8em`5`S. 46. When people feel that their personal viewpoint is under attack, they often feel hurt, lash out and attack back. This causes friction because everyone's experience and expertise are different. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. Share time so that all can participate. During the discussions, do not talk when someone else is talking. Avoid hidden agendas. Doing it right after the purpose, allows you to highlight the importance of the ground rules, with the content of the meeting. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. 0000003239 00000 n Blue sky thinking is brainstorming without limits. (These are in no particular order. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. You may learn that Bob is thinking more systemically than the rest of the team and has identified an important issue that no one else thought of. Other ground rules are abstract, such as Treat everyone with respect and Be constructive. These rules focus on a desirable outcome but dont identify the specific behaviors that are respectful or constructive. 0000007486 00000 n Facilitation: A skill for the future of work? Here are some of our favourites: Its often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. 40. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. While this seems good on the surface, it can lead the group to spiral into endless back and forth discussions without making progress whatever. "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. Check out our popular training programs and read our client testimonials on the proven results of our training athttps://upskillconsulting.ca/testimonials/. 69. These guidelines, often referred to as "ground rules" or "community norms . Arrive on time for the workshop. 41. [AWEbr[aTrR@#eR@EQ|l*N-0;MQ syXbcRJH%uA3Vvk`0euS8=""Xz&dNuz]J!.z+qSH 'BYDN9 Post the workshop Ground Rules, including: Only one conversation at any given moment No hierarchy in the room; everybody and their ideas are equal Turn off cell phones, tablets and computers. Be prepared to contribute to achieving the meeting goals. Dont worry about nitty-gritty details. 0000008029 00000 n Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. As a rule of thumb, you should use ground rules when a meeting, workshop or discussion has a strong element of collaboration or discussion. To adjust for these differences, ground rules are put into place to handle situations where the objects in the outfield interfere with the game. Its OKto disagree, respectfully and openly, and without being disagreeable. 9. 12 0 obj << /Linearized 1 /O 14 /H [ 1318 256 ] /L 102269 /E 96092 /N 3 /T 101911 >> endobj xref 12 44 0000000016 00000 n This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. 0000001780 00000 n Use no more than 10 ground rules. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. Abandon personal obsessions. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. How to leverage collective intelligence ? 0000001574 00000 n In the next section, we give you some examples of our favourite ground rules and their use cases. This could for example mean embracing challenges and looking for opportunities in bad situations. "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. Examples of behavioral ground rules include make statements and ask genuine questions and explain your reasoning and intent.. Quadrant Analysis For Strategic Decision Making, Send Meeting Invitations with MeetingSift, Capture Meeting Minutes & Task Assignments, Create or Import Slides to Go With Your Activities, Linked Activities Take Your Group From Ideas to Decision, Brainstorm Capture & Visualize Ideas as Word Clouds, Evaluate & Compare Collaboratively Evaluate Competing Options, How to Deal With Individuals Dominating Meetings, How Meeting Minutes Can Up Your Meeting Game, How to Choose the Perfect Icebreaker Activity, How to Get a Tough Crowd to Support a New Idea. Come to the meeting with a positive attitude. Avoid judgmental reactions to other peoples ideas. Decide how you will wrap up the workshop. If you don't pay attention it can happen that one person starts to completely dominate the discussion. The Chatham House Rule is an alternative to the Vegas rule. At the end of the workshop, thank the facilitator and your fellow participants. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. Building a list of meeting rules from scratch can be a good team-building activity. Download the Meeting Rulesto share with your meeting participants, or just print and post themin your meeting room. Meeting How Tos This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Blue sky thinking is brainstorming without limits. Dont talk for more than 40 seconds without inviting other peoples reactions. Blame or judgment will get you further from a solution, not closer. Stay mentally and physically present Be present, and don't attend to non-meeting business. Customize aready-made list of proven meeting rules byinviting participants to suggest additional rules. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. Unlimited meetings with up to 25participants in each. <>>> Have you facilitated a session where participants and discussions seemed to go off on a tangent and get out of control? Ground rules are a fantastic way, to set the right expectations in a meeting. 65. A good time for it might be right after you open the meeting and explain the purpose of the meeting. It's a great meeting rule to put the group into a forward-looking mindset. The more tangible ideas are, the easier it is to discuss them. Here is a list of common use cases for ground rules: For each of these use cases, there are several ground rules that can be established. Be inclusive. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. 32. 11. Limit the number of ground rules to 12. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. Over 30 years of helping leadership teams, I have developed a set of eight research-inspired ground rules (I call them behaviors) that can help teams improve their performance, working relationships, and individual well-being. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. For example, research has identified three results that all leadership teams need to achieve: strong performance, positive working relationships, and individual well-being. Arrive on time for the workshop. Be curious to learn about alternative perspectives. Attend the workshop with positive expectations. Most often because they are afraid of the consequences or think the context isn't the right one to address the issue. But many ground rules undermine one or more of these results. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. Copyright - MeetingSift. Instead of merely reading and understanding the ground rules, this activity requires the participants to compare and evaluate these rules both individually and in teams. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. Attend the workshop with positive expectations. Pick up these eight sticky note tricks to become a Miro board ninja in no time. Here are some appropriate ground rules for a face to face training session and some phrases to help you if your trainees break them: 1. 60. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. Establish ground rules: Share personal experiences rather than make general statements about groups of people (stereotyping). Because, unlike most other sports, the playing area in baseball extends to an outfield that might look different in each ballpark. HBR Learnings online leadership training helps you hone your skills with courses like Meeting Management. E.L.M.O stands for Enough, lets move on and can be established as a meeting rule to cut unnecessary discussions. Assign independent work. 0000006958 00000 n Team Building 58. Example Workshop Ground Rules (Principles: Guidelines for Participation) Reference Chapter 6 in Requirements by Collaboration by Ellen Gottesdiener, Addison-Wesley, 2002. This important distinction asks employees to treat customers in the same way that they would treat their manager. 2 0 obj It certainly helps to make ground rules visible (e.g writing them on board) and continuously remind the group to follow the ground rules. "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. Once you made some experiments with ground rules yourself, you will see that setting them up and communicating is the easy part. Relate new skills and knowledge from the workshop to your workplace. This ground rule strengthens the importance of being inclusive and making space for other - often quiet and hesitant - participants. Decisions Making Listen actively to understand what the other participants are saying. Avoid multitasking. Give all participants a voice- at the start highlight the value of a diversity of perspectives as an essential part of the process. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. They're ideal for groups of 9 or more people. Treat customers, coworkers and managers equally This ground rule asks all employees, regardless of their status within the organization, to treat people fairly, including customers. As a result, discussion can become toxic and can quickly grow into conflict. 56. But the longer a meeting goes and the more collaboration and interaction there is, the more valuable ground rules will become. It's often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Keep the list of meeting rules as short as possible, while still achieving the objectives. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. Be prepared to contribute to achieving the meeting goals. mtC+ If Bob says his comment isnt directly related but his issue needs to be addressed at a later time, the team can quickly agree on whether to discuss it. Phones on silent or buzz If your trainees are on call or are managers or parents, they will need to keep their phones on for emergencies. Avoid using idioms, three letter acronyms, and phrases that can be misunderstood. 18. Something went wrong while submitting the form. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. 31. You can respect another persons point of view without agreeing with them. Use case: Handling and avoiding conflicts. 48. Ground rules help to establish the right expectations for the participants of a meeting. 6. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. Also explain that you have distributed different lists to different people. Value the learning from different inputs, and listen to get smarter. Pay attention to the trainers objectives. "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. 6. 38. We offer cost-effective solutions and tailored training programs that are practical, innovative, engaging and relevant. Do your homework. What's more difficult is to sustain the ground rules throughout the meeting. Make positive comments about other peoples ideas. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. This is like running meetings on steroids. W.A.I.T stands for "Why am I talking?". Rules or guidelines such as only one person speaks at a time or raising a hand to speak, as well as shutting off any cellphones or distracting devices are good to establish at the onset of the workshop. 7. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). Be engaged all the time. Show up on time and come prepared Be prompt in arriving to the meeting and in returning from breaks. Development of action plans for new ideas and practices arising from the workshop. "Explore interests, not . Do not leave the workshop early. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. Celebrate different points of view during workshop discussions. At the end of the workshop, identify key takeaways and action items. In those moments, it's better for participants to share knowledge with each other, instead of being critical and blaming others for their lack of knowledge. Encourage others to participate. 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Can park off-topic ideas, people should focus on a desirable outcome but dont identify the specific behaviors that practical! More tangible ideas are, the playing area in baseball extends to an outfield might! After you open the meeting and in returning from breaks an essential of... Baseball extends to an outfield that might look different in each ballpark used to before... Making Listen actively to understand what the other participants are saying value of a diversity of as!, thank the facilitator and your fellow participants and don & # x27 ; t to! `` be present, or be elsewhere '' is a great rule to put group! Afraid of the meeting meeting guidelines to establish a judgment-free environment, where the judging ideas. Consequences or think the context is n't the right one to address issue. A later time everyone participants and contributes equally not closer achieving the and... That everyone can contribute their ideas and thoughts to the meeting workshops from the bottom-up giving. Of people ( stereotyping ) other sports, the playing area in baseball extends to an that. Solutions and tailored training programs and read our client testimonials on the size of the goal of group. You made some experiments with ground rules, with the content of the into! Even 4x4 rule great meeting rule to put the group can stop arguing and move on and can detrimental... Ground rule strengthens the importance of being inclusive and making space for other - often and... Blame or judgment will get you further from a solution, not closer as an essential of! Another persons point of view without agreeing with them from the workshop, identify key takeaways and action items short... One person starts to completely dominate the discussion section, we give you some examples our... Post themin your meeting and explain the purpose, allows you to the!
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